READING FILM & VIDEO MAKERS
1. Reading Film and Video Makers
1.1 The club will be called Reading Film and Video Makers (the
"Club) and will be affiliated to The Institute of Amateur
2. Aims and objectives
2.1 The aims and objectives of the Club will be:
2.1.1 To enable, encourage and support those with a common
interest in filming to:
- Make films /videos
- Share knowledge
- Exchange ideas and experiences
- Improve skills and techniques
- Have fun together
2.1.2 To continue to adapt Reading Film and Video Makers
to meet the needs of the Club's members in a rapidly changing
world of multimedia and technology.
2.1.3 To listen to, respect and value the views and needs
of every member of the Club.
3.1 All members will be subject to this Constitution and by
joining the Club will be deemed to accept these terms and any
codes of practice that the Club has adopted.
3.2 Members will be enrolled in one of such categories as the
Committee should determine be available from time to time.
3.3 Members shall be entitled to cancel their membership of
the Club at any time upon written notice to the committee.
4. Club's Entitlement to Show Members' Films
4.1 Subject to Clause 4.3, the Club may retain a copy of any
member's film(s) shown at a Club meeting or any similar event.
4.2 Subject to Clause 4.3, the Club may show, copy, distribute
and otherwise use members' films in whole or in part for the
purpose of promoting the Club (including without limitation
annual 'showreels' and online websites), film presentations
to non-members, competition entries on behalf of the Club and
such other purposes as the Committee may determine reasonably
from time to time.
4.3 A member shall inform the Club of any restrictions (including
without limitation in respect of personal choice or third party
rights) he wishes to place on the re-showing or other subsequent
use of his film at or before its first showing at a Club meeting
and the rights set out above shall be limited by any such restrictions.
The member shall ensure to the extent practicable that any usage
restrictions are included:
4.3.1 in the submitted film; and
4.3.2 on any media and packaging containing the film where
such media is retained by the Club after the film has been
5. Membership fees
5.1 Membership fees will be set annually by the Committee and
agreed at the Annual General Meeting.
5.2 Fees will be paid: annually and/or on such alternative
basis as the Committee may determine from time to time (including
on an equitable pro-rata basis for individuals becoming new
members part way through the Club's financial year).
5.3 Members shall have no obligation to pay membership fees
falling due after (or relating to a period after) he/she has
ceased to be a member of the Club.
6. Officers of the Club
6.1 The officers of the Club will include:
- Programme Co-ordinator.
- Publicity Officer.
6.2 Officers (other than Chair who shall be elected pursuant
to Clause 9.4) will be appointed annually at the first meeting
of the Committee following its election at the relevant AGM.
6.3 All officers will retire each year but will be eligible
for re-election and re-appointment.
7.1 The Club will be managed through the Committee consisting
of the officers of the Club and additional Committee members
elected by the membership of the Club:
- The Committee meetings will be convened by the Secretary.
- The quorum required for business to be agreed at Committee
meetings will be any one of the Chair, Secretary or Treasurer
and 3 other members of the Committee.
- The Committee will be responsible for adopting new policy,
codes of practice and rules that affect the organisation of
- The Committee will have powers to co-opt committee members,
appoint subcommittees as necessary and appoint advisers to
the Committee as necessary to fulfil its business.
- The Committee will be responsible for disciplinary hearings
of any members who infringe the Club rules/regulations /constitution.
The Committee will be responsible for taking any action of
suspension or discipline following such hearings.
8.1 All Club monies will be banked in an account(s) held in
the name of Reading Film and Video Makers.
8.2 The Treasurer will be responsible for the finances of the
Club and, along with the Secretary and the Chair, will be authorised
by the Committee to make all payments on behalf of Reading Film
and Video Makers.
8.3 The Treasurer shall also be responsible for the keeping
of a 'Capital Asset Register' of property owned by the Club.
8.4 The financial year of the Club will commence on 1 March.
8.5 A statement of annual accounts will be presented by the
Treasurer at the Annual General Meeting.
8.6 Any cheques drawn against Club funds shall hold the signature
of the Treasurer, Secretary or Chair.
9. Annual General Meetings
9.1 The Reading Film and Video Makers shall hold an Annual
General meeting on the last ordinary meeting of each year's
meetings. Notice of Annual General Meetings (AGM) will be given
by the Secretary. Not less than 21 clear days notice to be given
to all members.
9.2 The AGM will receive a report from the Chair and a statement
of the accounts from the Treasurer.
9.3 Nominations for the Committee will be sent to the Secretary
prior to the AGM.
9.4 Elections of the Chair and Committee are to take place
at the AGM. The assignment of officers will be decided by the
9.5 All members have the right to vote at the AGM.
9.6 The quorum for AGMs will be 25% of the membership.
9.7 The Committee has the right to call Extraordinary General
Meetings (EGMs) outside the AGM. Procedures for calling and
convening EGMs will be the same as for the AGM. Minutes of all
proceedings of both EGMs and AGMs shall be kept by the Secretary.
10. Discipline and appeals
10.1 The welfare of minors will be the responsibility of the
parent or guardian who must accompany the minor whilst at the
10.2 All members shall comply with any code of conduct or similar
which is applicable to any venue for a Club meeting or where
they are otherwise representing the Club.
10.3 Any complaint regarding the behaviour of one or more members
must be presented and submitted in writing to the Secretary.
10.4 The Committee will meet to hear complaints within 14 days
of a complaint being lodged or as soon as a quorum of the Committee
can be arranged thereafter. The Committee has the power to take
appropriate disciplinary action including the termination of
10.5 The outcome of a disciplinary hearing will be notified
in writing to the person who lodged the complaint and the member
against whom the complaint was made within 7 days of the hearing.
10.6 There will be the right of written appeal to the Committee
within 14 days following disciplinary action being announced.
The Committee should consider the appeal within 14 days of the
Secretary receiving the appeal in writing or as soon as a quorum
of the Committee can be arranged thereafter.
11.1 A resolution to dissolve the Club can only be passed at
an AGM or EGM through a majority vote of the membership.
11.2 In the event of dissolution, any assets of the Club that
remain will become the property of some other body having with
similar objectives to those of Reading Film and Video Makers,
or failing this, to some other approved purpose or charity.
12. Amendments to the constitution
12.1 The Constitution will only be changed through agreement
by majority vote at an AGM or EGM.
Reading Film and Video Makers hereby
adopts and accepts this constitution as a current operating rules
regulating the actions of members.
Back to Top